The Office of the Auditor-General states there are no supporting documents for seven cash cheques totalling more than $12,000 which were issued by the Ministry of Civil Service.
In an audit report on the Civil Service Ministry tabled in Parliament this week, the OAG said six of the cheques were cashed at the bank while one was deposited into the bank account of a person associated with the ministry.
“We were unable to substantiate cash payments totaling $12,044.69 as payment vouchers with relevant supporting documents were missing from the payment voucher file,” stated the OAG report. All the cheques were issued in June, 2019.
“All these payments were made under the name of permanent secretary – Civil Service which indicates that cheques were cashed over the counter at the bank except for one payment amounting to $3025 was made directly to a Bred Bank account of a person associated with the ministry.
“All payments must be processed through payment vouchers prepared by the receiving officer.
“Separate vouchers are to be used for separate payees and for the payment of different services.
“If a payment voucher is lost before payment, approval must be obtained from the senior accountant before a replacement voucher can be issued.”
